Applying for a passport is a time-sensitive task that demands accuracy. A small oversight can result in long delays—or worse, outright rejection. Whether you’re applying for your first passport or renewing an old one, understanding the most common reasons for application denial is key to avoiding passport rejection. Mistakes in documents, photos, payments, or signatures may lead to frustrating setbacks. This guide outlines the most frequent errors and how to prevent them, helping you secure your passport without unnecessary delays.
Submitting the Wrong Form
Many applicants are unaware that passport forms are not one-size-fits-all. Using the wrong form is one of the most common causes of rejection. For example:
- First-time adult applicants must use Form DS-11
- Renewals are done with Form DS-82
- Lost or stolen passports require Form DS-64 and DS-11.
Submitting a DS-82 for a first-time application will automatically result in denial. Always confirm the form matches your situation before filling it out.
Incomplete or Incorrect Information
Missing fields, misspelled names, or mismatched details are major red flags. Every section on the application must be filled out correctly, and all information must match supporting documents, especially your full legal name, birthdate, and place of birth.
Do not leave required fields blank. Inaccurate information is one of the fastest ways to trigger rejection. Double-check your form before your passport online appointment or walk-in submission.
Using a Low-Quality or Ineligible Photo
Passport photo guidelines are strict. A large number of applications are rejected each year due to unacceptable photos. Your passport photo must:
- Be 2×2 inches in size
- Have a plain white background
- Show a neutral facial expression.
- Be taken in the last six months.s
- Show your full face with no glasses.s
Photos taken with poor lighting, shadows, incorrect dimensions, or digital editing may not be accepted. It’s safer to have your photo taken at a facility that specializes in passport photography.
Failure to Provide Proof of Citizenship
Applicants must show original documents proving U.S. citizenship. Acceptable documents include:
- Certified U.S. birth certificate
- Certificate of naturalization
- Consular report of birth abroad
Photocopies or hospital birth records will not be accepted. You must also provide a photocopy of your ID front and back. Failing to submit the original proof of citizenship or proper identification is a common reason for rejection.
Applying with an Expired or Invalid ID
Your identification must be valid and unexpired at the time of application. If your ID was issued within the last six months, you may be asked to bring additional secondary identification to verify your identity.
Ensure the name on your ID matches your application. If your name has changed, submit a marriage certificate or court order to confirm the update.
Incorrect Payment Methods
Passport agencies have very specific payment guidelines. For Form DS-11, fees must be paid by check or money order to “U.S. Department of State.” The $35 execution fee (paid to the acceptance facility) is a separate transaction and may require cash, debit, or a different check.
Incorrectly written checks or using the wrong payee name will cause your application to be returned. Always check the payment instructions specific to your location, such as a Philadelphia passport post office.
Signing the Form Too Early
If you’re submitting Form DS-11, do not sign it before your appointment. The signature must be witnessed by an authorized agent at the time of submission. Signing the form ahead of time can result in it being rejected.
Bring your unsigned form to your passport appointment and follow the official’s instructions when it’s time to sign.
Ignoring Expedited Travel Options
Some travelers assume there’s no faster way to get a passport and apply too close to their travel date. If you’re under time pressure, failing to request the proper service can lead to travel disruptions.
Consider options such as:
- Passport in 7 days
- Fast track for a passportupgrade when booking your appointment
Ignoring these solutions might leave you without a passport when you need it most.
Not Checking for Eligibility When Renewing
Many people attempt to renew their passports without confirming eligibility. To use Form DS-82, your previous passport must:
- Be undamaged
- Be issued when you were 16 or older.
- Have been issued in the last 15 years
- Have your current legal name (or proof of legal name change)
Failing any of these means you must use Form DS-11 instead. Submitting the wrong form based on incorrect assumptions will result in a rejection and delay.
Mistakes in Child Passport Applications
Child applications are particularly strict and often lead to rejection due to missing documents. To avoid problems, be sure to include all items needed for the child’s passport, including:
- Both parents’ IDs
- Child’s birth certificate
- Consent from both parents (or proof of sole custody)
If you’re under urgent travel circumstances, request an emergency passport for a child at a passport agency. These special requests require documentation of the travel emergency and proof of immediate need.
Final Thoughts
Prompt Passport Services: Your Partner in Passport Accuracy
Avoiding errors is the key to avoiding passport rejection. With ever-changing guidelines and strict federal requirements, working with experienced professionals can help save time and stress. Prompt Passport Services specializes in helping applicants complete their passport forms correctly, gather the right documents, and choose the right services for their situation.
Whether you need a same-day passport in Philadelphia, a passport in 7 days, or assistance with passport fast track, the team at Prompt Passport Services is ready to help. We also handle express service passport processing and guide parents needing an emergency passport for a child in Delaware, Connecticut, New Hampshire, or New York.
Prompt Passport Services offers fast-track passport renewal, document review, and assistance with scheduling your online appointment—making it easy to get it right the first time.
Need help submitting your passport application? Contact Prompt Passport Services today and avoid the common mistakes that delay your plans.
